Exhibitor/Sponsorship Information

2019 Exhibit/Sponsorship – Exhibitor Deadline July 31, 2019

We hope that we can count on you to participate as an exhibitor, sponsor, and/or advertiser.  Your participation will give you access to health care providers, youth, families, educators, community agency representatives, and other professionals who are interested in working with transition-aged youth with disabilities.  Complete your Exhibitor/Sponsorship at http://www.cvent.com/d/h6q23n

General Exhibitor Hours

The exhibitor floor will open for set-up on Thursday October 17th, in Center Hall A at 6:30am. The exhibitor hall will be a one full day event from on Thursday, October 17th from 8:00am – 5:00pm

Booth Assignment

Exhibit space will be prioritized to sponsors and then assigned, based on receipt of the registration form with payment.  All registrations will be confirmed.  The Conference Steering Committee reserves the right to make assignments or reassignments as necessary.

Electrical Services

Electrical services will be available to Standard and Entrepreneur booths for an additional charge of $65.

Alternate Format

We strongly encourage you to provide all your handouts in alternate formats (large print, electronic, Braille).  Many conference attendees are strong self-advocates, and not afraid to ask for what they need.  Interpreters will be on-call to assist in your conversations with people who are deaf or hard of hearing. 

Liability & Insurance

Every reasonable precaution will be taken to protect the exhibitor’s property.  However, the Conference Steering Committee will have no responsibility or liability for the exhibitor’s property, owned or rented, his person, or that of his employees or agents, from personal injury, theft, or any other causes.  Exhibitors are advised to carry floater insurance to cover exhibit material and public liability for injury to the person and property of others.

Security

The exhibit area is in a high-traffic area of the conference center. Valuables should not be left unattended.  If additional security is needed, exhibitors must obtain these services at their own expense.

Lodging

There are several hotels in the area for your convenience.  To see a list of hotels with room blocks for the Transition Conference visit https://www.illinoistransitionconference.org/lodging-information/

Meals

Two (2) lunches will be included in the exhibitor fee.  Additional lunches can be purchased at $25 each.

Advertisement

Exhibitor registration options include opportunities to become a Conference Sponsor, entitling you to advertisement on the conference app.  Please see the contract for details.

Advance Shipments

All advance shipments should be marked clearly with Statewide Transition Conference 2019 and sent c/o Your Name and Organization:

IL Statewide Transition Conference 10/17/19
The Gateway Center
One Gateway Drive
Collinsville, Illinois 62234

Shipments should not be sent more than four days prior to the conference.  There will be no charge for acceptance of the Shipped Material.

GOLD LEVEL EXHIBITOR / SPONSOR FOR $1,500

INCLUDES:

  • Preferential placement on exhibitor floor
  • One 6’ skirted table
  • Two folding chairs
  • Two lunches
  • Signage will also be provided
  • Free Internet
  • Free Electrical hookup
  • Your Gold Level Sponsorship will sponsor a refreshment break
  • Your marketing giveaway provided to each attendee at registration, if desired
  • Company name, contact information, and product/service description available on the conference app
  • Recognition on the Sponsor’s page of the app
  • Verbal appreciation during welcome by the Conference Chairperson                  

SILVER LEVEL EXHIBITOR / SPONSOR FOR $750 INCLUDES:

  • Preferential placement on exhibitor floor
  • One 6’ skirted table
  • Two folding chairs
  • Two lunches
  • Signage will also be provided
  • Free Internet
  • Free Electrical hookup
  • Your Silver Level Sponsorship will sponsor a family’s attendance
  • Company name, contact information, and product/service description available on the conference app
  • Recognition on the Sponsor’s page of the app
  • Verbal appreciation during welcome by the Conference Chairperson

STANDARD EXHIBITOR FOR $300 INCLUDES:

  • One 6’ skirted table
  • Two folding chairs
  • Two lunches
  • Signage will also be provided
  • Free Internet
  • Company name, contact information, and product/service description available on the conference app

ENTREPRENEUR / MICRO-BUSINESS EXHIBITOR FOR $75 INCLUDES:

Defined as a small business operated by young adult with a disability.  Exhibitor must display merchandise for sale.

  • One 6 foot skirted table
  • Two folding chairs
  • Two lunches
  • Signage will also be provided
  • Free Internet
  • Business name, contact information, and product/service description available on the conference app