Exhibitor/Sponsorship Information

Become an Exhibitor ~ Register early before the exhibitor hall fills up!

Do you want the opportunity to reach out to students, families, and professionals from across the state in one location?

The conference reaches an audience of approximately 600:
– Special education students getting ready to complete high school,
– Parents looking for information and services to prepare their child for the adult world,
– Healthcare professionals, and
– Educators, employment professionals, and social service staff who want more resources to help students.

This year’s event will occur on November 7 & 8, 2024 at Crowne Plaza Springfield Conference Center. The conference will offer youth, families, educators, healthcare providers, advocates, and community representatives the opportunity to explore transition options that support positive post-school outcomes.

General Exhibitor Hours
The exhibitor hall will be one (1) full-day event on Thursday, November 7 from 8:00am – 4:00pm. The exhibitor floor will open for set-up on Thursday, November 7, at 6:30am.
Booth Assignment
Exhibit space will be prioritized to sponsors and then assigned, based on receipt of the registration form with payment. All registrations will be confirmed. The Conference Steering Committee reserves the right to make assignments or reassignments, as necessary.
Alternate Format
We strongly encourage you to provide all your handouts in alternate formats (large print, digital). Many conference attendees are strong self-advocates, not afraid to ask for what they need. Interpreters will be on-call to assist in your conversations with people who are deaf or hard of hearing.
Liability & Insurance
Every reasonable precaution will be taken to protect the exhibitor’s property. However, the Conference Steering Committee will have no responsibility or liability for the exhibitor’s property, owned or rented, his person, or that of his employees or agents, from personal injury, theft, or any other causes. Exhibitors are advised to carry floater insurance to cover exhibit material and public liability for injury to the person and property of others.
Security
The exhibit area is in a high-traffic area of the conference center. Valuables should not be left unattended. If additional security is needed, exhibitors must obtain these services at their own expense.
Meals
Two (2) lunches will be included in the exhibitor fee.
GOLD LEVEL EXHIBITOR / SPONSOR FOR $2,000 INCLUDES:
  • Preferential placement on the exhibitor floor
  • One 6’ skirted table with two chairs
  • Two lunches
  • Signage will also be provided
  • Free Internet
  • Your Gold Level Sponsorship will sponsor a refreshment break
  • Your marketing giveaway will be provided to each attendee at registration if desired
  • Company name, contact information, and product/service description are available on the conference app
  • Recognition on the Sponsor’s page of the app
  • Verbal appreciation during the welcome by the Conference Chairperson

SILVER LEVEL EXHIBITOR / SPONSOR FOR $1,000 INCLUDES:

  • Preferential placement on the exhibitor floor
  • One 6’ skirted table with two chairs
  • Two lunches
  • Signage will also be provided
  • Free Internet
  • Your Silver Level Sponsorship will sponsor a family’s attendance
  • Company name, contact information, and product/service description are available on the conference app
  • Recognition on the Sponsor’s page of the app
  • Verbal appreciation during the welcome by the Conference Chairperson

STANDARD EXHIBITOR FOR $350 INCLUDES:

  • One 6’ skirted table with two chairs
  • Two lunches
  • Signage will also be provided
  • Free Internet
  • Company name, contact information, and product/service description are available on the conference app

ENTREPRENEUR / MICRO-BUSINESS EXHIBITOR FOR $80 INCLUDES:
It is defined as a small business operated by a young adult with a disability.  Exhibitors must display merchandise for sale.

  • One 6’ skirted table with two chairs
  • Two lunches
  • Signage will also be provided
  • Free Internet
  • Business name, contact information, and product/service description are available on the conference app